best event registration platform

20 Best Event Registration Platforms for Conferences and Events

Here are the best 20 event registration tools for your next big event to help you manage attendee registration, follow-up, event check-in, and contact management!
Himani Sheth
June 24, 2017

Event registrations are one of the most important aspects of an event. It is a great way to build your attendee database with all the necessary information you need to create a great attendee experience.

With the evolution of technology, event registrations are now split two ways: offline and online. Multiple online platforms for event registrations have now emerged.

Gone are the days with the hassle of getting those pen and paper registration forms filled, managing the attendees standing in long queues to check in, and sorting out these hard copy forms to create the database. Now, event organizers can create the perfect event registration form for their event and set-up event registrations online, making life simpler for both the attendees and themselves.

How to Choose Event Registration Software

First and foremost, it is important to determine the goals and objectives you’re looking to achieve and which type of event would help you do that. 

The perfect event registration software will be one that is best suited for the type of event you are organizing and that will facilitate the registration and ticketing processes.
When the time comes for event planners to search for the right event registration platform, there are a few things that need to be considered:

  • Key Features: Events come in all forms and sizes and don’t all require the same technology tools. However, you want to make sure that the software offers important key features such as custom tickets, attendance management, content access control, and event analysis and reports.
  • Reputation: Look at customers' feedback and reviews. Similar to when you read reviews before going to a restaurant, you want to choose an event registration platform that is trustworthy and reputable.
  • Pricing: Establishing an event budget is one of the most important parts of event planning. Find an event registration platform that fits your budget and offers features that will help you achieve your goals.
  • Extra Tools: Why not choose a software that is more than an online event registration tool? Some event management platforms provide users with extra tools such as the opportunity to create an event app, customizable name badges, waiver form management, contactless attendee check-in, and more. 

Best Event Registration Software Tools

Whether you are planning an in-person, hybrid, or virtual event for a small or large crowd, here’s a list of 20 online registration software for events to consider:

<span class="mid-size-title">1. Hubilo</span>

Hubilo is a Do It Yourself platform that provides easy to set-up and easy to manage event registrations and ticketing options. This all-in-one event automation software makes it really simple for event organizers to create registration forms tailored to their event and to host it on their own domain with no added hassle of redirecting the attendees to an external site. It provides an auto-generated consolidated data analytics report that is regularly updated, along with all the attendees’ information stored in one place. This online event registration software has an added feature in the form of its networking platform, that is linked to the registration form. Once registered, attendees are directly led to the networking platform, making them part of your event community, and engaging them before the commencement of the event itself. Hubilo also facilitates the integration of QR code for digital check-ins, making it more convenient for the organizers.

Hubilo - event registration platform

<span class="mid-size-title">2. HubSpot Free Online Form Builder</span>

This event registration tool will facilitate your job as an event planner by making it simple for you to create, combine, and share forms with your guests. HubSpot Free Online Form Builder is developed to make it easy for you to design your own registration forms for your future events and to store participants’ contact information. There are many ways to customize event registration forms using this event registration platform, and once created, they can be shared on the event website. Stay updated by opting to receive notifications when attendees pre-register to your event!

<span class="mid-size-title">3. Eventbrite</span>

Although popular among many industries, the user-friendly event registration software, Eventbrite, is not within every organization’s budget. Frequently used by many industries, this event registration platform is great for any kind of events, from small social events or parties, to larger events such as conferences. The three-step event registration tool makes it easy for event organizers to use. First, enter the event details, such as where, when, what, who, and why. Next, create your tickets. It is during this step that you choose the type of tickets, whether they are free or not, and if you offer early-bird or group purchase discounts. Last, guests can register to your event via your event website or social media, such as Facebook or Instagram.

<span class="mid-size-title">4. Whova</span>

Whova is an online registration and event management software that is perfect for people who are looking to create customizable tickets without having to break the bank. You can keep track of sales and attendance with this easy-to-use platform and create an event registration webpage. Other features include professional name badge designs, exhibitor registration and sponsor showcase. The mobile event app keeps attendees engaged and boosts participation through interactive features.

<span class="mid-size-title">5. Xing Events</span>

Previously known as Amiando, XING Events is an event management and registration software popular in Europe mainly for events, such as tradeshows and expos. Event planners can integrate XING Events with their own event website, create a different event registration website, or use XING Events itself. Integration with Facebook is also available. This online event registration platform also facilitates registrations, ticketing and check-ins with the help of various event tech tools such as RFID. Event organizers can also integrate smart ticketing options post registrations with easy-to-manage payment integrations.

Xing Events - event registration platform

<span class="mid-size-title">6. Brown Paper Tickets</span>

If you are a non-profit organization or are planning a charity or fundraising event, we recommend using Brown Paper Tickets as they allow organizers to collect donations without any service fee. The event registration and ticket management software has an event directory in which you can list your events, such as concerts, classes, parties, and more. However, if you are planning an event with a large crowd, this platform might not be the best option as there have been some complaints from customers about the reporting not being powerful enough.

<span class="mid-size-title">7. Wild Apricot</span>

Wild Apricot is an all-in-one membership management software that is best suited for organizations who organize multiple events a year. Its online event registration feature makes it simple for event organizers to create an event listing that includes an event registration form. Use their calendar tool to keep track of your events and share information to boost your target audience’s interest and to encourage them to sign up. With Wild Apricot, you can also promote your events, manage online payments and event check-in, offer early-bird discounts and promo codes. Attendees can use the mobile app to connect and to interact with each other before the event. 

<span class="mid-size-title">8. Constant Contact</span>

The online marketing company’s platform allows its users to keep track of registration, send event reminders to attendees, and control email’s content. Constant Contact is one of the best online marketing for event organizers who are planning to send many emails to a large crowd. If it is not the case for you, you might want to choose another event registration platform as this option might not be worth the price. One of the advantages of using this platform is that it can be combined with other event registration softwares such as Whova or Eventbrite, which gives the opportunity to incorporate invitations and registration to your email marketing campaings. 

<span class="mid-size-title">9. Splash</span>

Are you planning on hosting in-person, virtual or hybrid events? Then this event marketing platform should be what you just need to help you with your events check-in and registration! Splash can be used for event promotion, but if you are only looking for a software for event registration, this option might be a bit too pricey. Some of the pros of this online platform are its features that support online and hybrid events, and other features such as shareable registration confirmation cards, event check-in, and control of tickets’ availability. You can also use tools to create your event website, give the options to your attendees to sign up using RSVPS, share surveys about the event, and analyze event data. 

<span class="mid-size-title">10. Regpack</span>

Regpack is an intelligent registration software that can be used to create tailored forms for any event such as conferences, trade shows, or seminars. This platform allows event planners to personalize the event registration process by tailoring the event registration form to each individual, using conditional logic and data validation.

This registration software for events can be integrated with the event website and stores all data on a cloud platform, which can easily be accessed or downloaded. The downside to Regpack is the lack of QR code for check-in.

Regpack - event registration platform

<span class="mid-size-title">11. Mobilize</span>

Mobilize is an event management and volunteer recruitment platform that helps many nonprofit organizations achieve their objectives. Event organizers can manage in-person or virtual events and stay engaged with volunteers during and after the event. Nothing is more frustrating than having participants cancel on you at the last minute. Fortunately, Mobilize has features specifically designed to avoid participants' no-shows, such as automated email and text messaging. Other features contribute to boosting member engagement, and allow supporters and volunteers to connect with one another. Also, members can support nonprofit organizations by hosting events on their behalf. 

<span class="mid-size-title">12. Ticketbud</span>

Ticketbud is a ticketing platform that is perfect for event organizers who are looking for a user-friendly software that focuses mainly on ticketing and registration. While it is not an all-in-one marketing platform, there are still many things you can do using different features, such as designing your own branded event website, promoting your event through social media, and keeping track of registration data. What we like about Ticketbud is that it is free for events hosted for free! 

<span class="mid-size-title">13. OneCause</span>

OneCause is an event fundraising software that makes it easy for nonprofits to access registrant information by storing it all in one place. Hosting a fundraising event, whether it is in-person or online, requires a lot of planning and decision-making. OneCause understands that it can be a lot to manage and designed its platform to facilitate the event registration. Make registration easier by allowing people to pre-register for the event and consider offering discounts and promo codes to boost registrations.  

<span class="mid-size-title">14. Jotform</span>

This online software is a little different from other platforms in that it is not meant specifically for registration. Jotform is an online form builder that can be used to create forms for multiple purposes, including event registration, and that does not require any technical or coding knowledge. Within minutes, event planners can create their own event registration form using tools and templates made available to them. The registration database can be downloaded and accessed in the form of an excel spreadsheet. Jotform is great for organizations with a small budget, as its monthly subscription model is more affordable than other registration platforms. 

Jotform - event registration platform

<span class="mid-size-title">15. Fonteva</span>

Fonteva is an event registration software that lets you customize your event registration forms. It can be difficult finding the right fee when it comes to tickets. You don’t want to scare your target audience away with fees too high, but you also want to be able to make profits with the ticket sale. Luckily, Fonteva’s pricing engine can help you find the right ticket fee for any type of event. Other benefits include payment processing and mobile passbook tickets.

<span class="mid-size-title">16. Eventleaf Online</span>

Eventleaf is an online registration software that provides multiple options in terms of customizing registrations and badge printing. Event organizers can customize their event registration platform by adding images, details, and embedded videos. Eventleaf also facilitates tracking via QR code. If you compare event registration softwares, this platform is a bit basic. But, one of the advantages of using Eventleaf is that it helps in optimum customization, in terms of badge printing, and also facilitates check-ins the day of the event. The entire registration database can be downloaded and viewed through Excel or other similar platforms.

Eventleaf - event registration platform

<span class="mid-size-title">17. Omnify</span>

Omnify is a reservation management software that allows event organizers to create their branded event website and to keep track of bookings, payment, clients, and staff. Its features, such as use of automated emails and contactless check-ins, are designed to offer the best customer experience and to keep registrants engaged. Give users the freedom to check the event schedule and check-in by scanning a QR code with their mobile device.

<span class="mid-size-title">18. Aventri</span>

Aventri, previously known as eTouches, is an event management software that helps create in-person, virtual, and hybrid events all around the world. From start to finish, this platform will help you manage your event. From creating an event registration page, to keeping track of real-time and post-event data in order to analyze your event ROI, there are many benefits to using Aventri.

<span class="mid-size-title">19. Eventzilla</span>

Eventzilla is a software tailor-made for online registrations and ticketing. This mobile-friendly online event registration software facilitates pre-event surveys by allowing organizers to set up custom questions and to note down responses from the attendees. It also helps in reducing the chance of no-shows by automatically sending out reminders to the attendees at a scheduled time before the event. Eventzilla helps keep track of registrations thanks to daily reports and makes ticketing easier, as attendees can book, edit, cancel, or download their tickets freely.

Eventzilla - event registration platform

<span class="mid-size-title">20. EventMobi</span>

EventMobi is a cloud-based event management platform that is ideal for any small or large organizations. You can manage multiple events at once, and boost your target audience engagement with interactive features such as live polls, surveys, gamification. Create a customized event webpage and offer early-bird discounts and promo codes. Participants can use the event app to register, check-in, and to stay informed of any information or changes related to the event.

<span class="mid-size-title">Conclusion</span>

There is certainly no lack when it comes to event registration software or platform options. Knowing what type of event you will host and what your objectives are is crucial to select the right platform for your event. Compare the different features,  analyze your budget and there’s no doubt that you will select the best event registration software.

Himani Sheth

Hemani Sheth is a Mass Communication major and an event enthusiast. She is currently associated with Hubilo, a cloud based event management platform that aims to help event professionals create exceptional events. Hemani strives to create resourceful guides that pave way for insightful discussion built around various facets of the event industry. She has a keen interest in event technology and how multiple innovations in the field can help transform the way events are created, marketed and executed. Hemani is also a content marketer and a key contributor to Hubilo Blog. An avid reader, traveler and a movie buff, she is open to conversations on any topic under the sun! Go ahead, say hello to her on twitter @HimaniSheth

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