Security Measures for Event Professionals Post GDPR

Himani Sheth
May 24, 2018

The General Data Protection Regulations are about to change the data security game in EU as well as worldwide. Event professionals have been gearing up for compliance for months on end now, updated security measures being a part of the long compliance checklist.

As per the GDPR guidelines, event professionals have to ensure a certain standard when it comes to security. Moreover, both workplace security, as well as cybersecurity, has to be audited. Professionals must know that even though they had systems such as firewall, cyber security such as McAfee or Norton in place prior to the regulations, these won’t make the cut.

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It is best to re-evaluate your approach towards these measures. The Information Commission Office provides a list of security measures that can be taken in terms of ensuring security under GDPR.

But putting in all these efforts, taking all these extra measures for safety might just be in vain if not effective. Post the enforcement of GDPR, i.e. post 25th of May, one of the major things on your plate would be to keep a check on the systems you’ve implemented.

For e.g. you installed a security camera above the system where you store your data. You must keep a check on the camera and make sure everything is working and in place every few days.

Here are three things you must do post-GDPR in terms of regular security checks:

Post GDPR security checklist for event professionals

1. The effectiveness of updated security measures:

As mentioned above, keeping regular checks on your security systems is a must to ensure effectiveness. You must have set up certain procedures and tools to ensure the safety of workplace as well as your data systems.

In the coming future, you must ensure that the tools that you have set up are up and running. Any damage or faults must be repaired and restored as soon as possible, once discovered. Therefore conducting regular checks is a practice that’ll set you right on the path to constant compliance.

2. Regular audits as per certification:

Many professionals recommend that getting ISO 27001 certification helps gets you halfway to compliance as it automatically ensures that your IT systems are standardized and secure. Either way, there are certain standards that have to be maintained while storing and processing data.

As an event professional, either as a part of a large event management company or an individual planner, you must ensure that the systems you utilize adhere to set standards and comply with regular audits for the same in case of certification similar to ISO 27001.

3. Security Systems

Technology is ever evolving. Every tech tool needs an upgrade once in a while. The same applies to the tech you use to ensure safety standards. As and when upgrades are introduced, keep updating your systems as soon as budget allows.

We’d suggest you maintain a ‘security budget’ to combat any security challenges and to keep your tech tools up to date to avoid any breaches or penalties.

Do you have any security suggestions for our readers? Do share it in the comments or get in touch with us through Facebook, Twitter, and LinkedIn.

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Himani Sheth

Hemani Sheth is a Mass Communication major and an event enthusiast. She is currently associated with Hubilo, a cloud based event management platform that aims to help event professionals create exceptional events. Hemani strives to create resourceful guides that pave way for insightful discussion built around various facets of the event industry. She has a keen interest in event technology and how multiple innovations in the field can help transform the way events are created, marketed and executed. Hemani is also a content marketer and a key contributor to Hubilo Blog. An avid reader, traveler and a movie buff, she is open to conversations on any topic under the sun! Go ahead, say hello to her on twitter @HimaniSheth

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